
Human Resource Technology
All Need To Know About Recruitment Technology
By TechDogs Editorial Team

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Overview
Recruitment Technology tools are here to help streamline the recruiting and hiring process. Standalone tools and robust platforms work together to help you find candidates, create job descriptions, broadcast open positions and better screen interview candidates. None of these things have to be scary anymore!
Read on to learn about Recruitment Technology including what it is, how it evolved and how it can help you find the right people for the job – unless you’re recruiting pirates for a Caribbean adventure!
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"I hear you be recruiting a crew."
"Aye. That is, Jack Sparrow be puttin' together a modest venture."
That's what Scrum, the silly mandola-playing Machiavellian pirate, told Jack Sparrow while pretending to be Jack Sparrow. For those who don't remember the iconic scene, Scrum wanted to recruit a crew of sailors and pirates; however, he realized not many worthy prospects would come to the Captain's Daughter tavern. That's why he falsely announced that the sailing venture would be with the infamous Captain Jack Sparrow, the most accomplished pirate to have sailed the seven seas!
Misleading, yes - but after all, that's what happens in a pirate's world! When it comes to the real world, hiring managers need to streamline the recruiting and hiring process by identifying the top candidates. That's where Recruitment Technologies are needed. From finding and screening applicants to syncing calendars to issuing offer letters, Recruitment Technology simplifies and shortens the hiring process. It can also help identify potentially money-hungry, double-crossing pirates before they come on board. Intrigued?
Read on!
What Is Recruitment Technology?
Recruitment Technology includes any software or tool that streamlines and automates some aspect of the recruiting and hiring process. There are many standalone tools that address various recruitment tasks such as Applicant Tracking Systems (ATS) which organize potential candidates based on skills, video interviewing tools to interact with candidates and platforms that bundle different features, tools and support into one place.
Before we had Recruiting Technology, the hiring process was manual and (frankly) a slog. Let’s take a quick trip down recruitment memory lane, shall we?
A Brief History Of Recruitment Technology
Before the machines did everything for us, there were overworked HR departments, overflowing file cabinets and something the old-timers call “help wanted ads.”
We won’t bother including pre-internet hiring processes in our timeline because newspapers, telephones and pens hardly qualify as new technologies. Instead, we’ll focus on the three key phases of Recruitment Technology from 1999 through today.
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Phase 1 (1996-2004)
Online job boards like Monster.com and HotJobs surged into the recruiting/ job searching scene. These job listing websites enabled candidates to search for jobs based on keywords, locations and other criteria. Most required that candidates create profiles and/or upload their resume to apply for a job. On-premises ATS systems also showed up around the same time, enabling recruiters to collect candidate resumes and store them in searchable databases. Recruitment agencies used these new technologies to help companies find talent.
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Phase 2 (2005 – 2011)
Websites like LinkedIn and Indeed connected job aggregation/ metasearch functions with more robust professional networking features. Off-premises (that is, Software as a Service or SaaS) ATS platforms replaced clunkier (and harder to update) on-premises systems. Using these new tools, businesses began internalizing the recruitment process, choosing to manage the hiring process from within. A conflicting trend also became popular during this time — recruitment process outsourcing. This is exactly what it sounds like – big companies with high-volume recruiting demands outsourced the entire recruiting process.
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Phase 3 (2012 – present)
Recruiting Technology is now focused on empowering employers to find talent using an array of features like employer branded recruitment pages and sourcing tools. Modern tools connect to robust ATS and can also automate the process of building the ATS using AI (Artificial Intelligence) and Machine Learning technologies. The process of recruiting is done both internally and externally by experts whose focus is to keep the vast recruiting machine churn-churn-churning away.
How Does Recruiting Technology Work?
Recruiting Technology works by automating and streamlining the tasks involved with hiring new employees. Stuff like finding appropriate candidates, posting job listings, scheduling interviews and onboarding new hires is made simpler and more efficient with a variety of features and tools which include:
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An Applicant Tracking System (ATS)
This is basically a database that tracks and stores resumes and/or builds applicant profiles. An ATS makes it easy for recruiters and hiring managers to search for and access resumes quickly to assess how suitable an applicant is for a job (e.g.: by using applicant “ranking”).
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Candidate Sourcing Tools
These tools collect applicant data and create profiles of potential candidates using social media, resume databases, professional networks and any source where potential candidates post credentials and experience online. AI-driven sourcing tools automate the process of finding good candidates and can create a list of potential hires for specific jobs (saving you time and sanity!).
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Job Description Templates And Job Board Postings
Job description templates help recruiters avoid the tedium of creating and recreating job descriptions. This time-saving feature ensures your job descriptions are keyword rich and optimized so that they perform well on job search engines and job boards. Many recruitment tools also provide job posting tools that automate the process of posting open positions to job sites.
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Automated And Self-directed Interview Scheduling
Look, machines can only do so much. You’ll actually need to speak with some of your candidates before you hire them (or risk a “murderous temp” scenario). Luckily most Recruiting Technology tools offer interview scheduling, email and calendar sync features that enable candidates to self-schedule their interviews and automatically populate the appointment in the appropriate calendars.
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Dashboard Reporting
Dashboard reporting helps recruiters plan, track and manage all stages of the hiring process, including how each candidate aligns with the hiring budget. Reporting ensures that important information about new candidates is accessible to everyone with some skin in the hiring game (beyond the HR department).
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Post-hiring Functions
Congratulations, you’re hired! Now what? Post-hiring functions include built-in offer letters, e-signature tools, hiring plans and anything that streamlines the process of onboarding new employees.
Why Do We Need Recruitment Technology?
Recruitment Technology helps employers avoid the need to review hundreds (even thousands) of potential candidates. Well, more like a dozen in the case of Scrum! The many tools and features, including AI-driven sourcing — enables recruiters to quickly pinpoint the best people for a given job. It’s a true necessity in today’s digital hiring ecosystem. While recruiting tools don’t eliminate the need for manual oversight, they can vastly reduce the time involved in locating and screening qualified candidates.
Some key benefits of Recruitment Technology include:
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Reaching A (Much) Larger Pool Of Candidates
Recruiting tools aggregate the tedious process of posting open positions to job boards. They also tap into social networks, resume databases and professional communities to build hiring databases and reach niche candidates for hard-to-fill positions.
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Making Interviewing Easier
Integrated video interviewing, built-in assessment questions and candidate scoring make the painful process of actually talking to people a lot easier and, well, less painful.
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Improving The Hiring (And Screening Process)
Most recruitment systems employ candidate screening tools that help hiring managers evaluate candidates for their potential to murder you. Things like background and reference checks, peer/co-worker insights and comprehensive candidate profiles provide valuable insight that help hiring teams understand the strengths and weaknesses of each candidate (murderous tendencies is a weakness, just so you know!).
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Reducing Time And Improving Efficiency
Features like job description templates, AI-enabled candidate matching and company-branded recruitment websites make the hiring process more efficient and effective. Many of the manual tasks involved with recruiting for new positions can be partially or fully automated. The hiring process is also streamlined with these tools, which means your eager new hires can get right to work.
Surely, we have convinced you that Recruitment Technology is extremely critical and also quite awesome – however, it is about to get a whole lot cooler in the future!
The Future Of Recruitment Technology
Corporate spending on Recruitment Technology is expected to exceed $10 billion by 2022. The recruitment services industry (and its accompanying technology) is, to put it across simply, enormous!
As Baby Boomers retire, the demand for recruitment services and the associated technology is growing. Technologies like AI and ML will enable employers to focus less on recruiting a large volume of candidates and more on enabling targeted recruitment (e.g.: finding the right candidates for the right jobs).
Recruitment Technology that integrates with other systems like job boards, HR software and even your company website will become increasingly important as more and more companies embrace digital transformation and streamline operations.
To Sum Up
Recruitment tools and hiring software, especially mobile apps like Indeed’s app which lets you post jobs for free (but pay to promote them), are changing the landscape of digital recruitment. Now it’s easier than ever to recruit and hire the perfect candidate. Recruiting Technology can not only make your job easier but it will ensure that a drunk, treasure-thirsty pirate isn’t your only recourse for getting that critical report done on time.
Frequently Asked Questions
What is Recruitment Technology?
Recruitment Technology encompasses any software or tool designed to streamline and automate various aspects of the recruiting and hiring process. These tools include standalone applications such as Applicant Tracking Systems (ATS), video interviewing platforms, and comprehensive recruitment platforms that integrate multiple features and support functions into a single interface. Essentially, Recruitment Technology aims to simplify and expedite the process of identifying, screening, and hiring top talent.
How does Recruitment Technology work?
Recruitment Technology operates by automating and optimizing the tasks involved in hiring new employees. It leverages a range of features and tools to facilitate processes such as candidate sourcing, job posting, interview scheduling, and onboarding. Key components of Recruitment Technology include Applicant Tracking Systems (ATS) for managing candidate profiles and resumes, candidate sourcing tools that utilize AI-driven algorithms to identify potential hires, and automated interview scheduling capabilities. Additionally, dashboard reporting functionalities enable recruiters to track and manage the hiring process efficiently, while post-hiring functions streamline tasks related to onboarding new employees.
Why is Recruitment Technology necessary?
Recruitment Technology plays a crucial role in modern hiring processes, offering numerous benefits to employers and hiring teams. By automating time-consuming tasks and leveraging AI-driven sourcing capabilities, Recruitment Technology enables recruiters to access a larger pool of candidates efficiently. These tools streamline the screening and interviewing process, making it easier for hiring managers to identify the most suitable candidates for specific roles. Moreover, Recruitment Technology enhances efficiency, reduces hiring timelines, and improves overall effectiveness in finding and securing top talent. In today's digital hiring ecosystem, Recruitment Technology is indispensable for organizations looking to optimize their recruitment strategies and stay competitive in attracting top talent.
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