TechDogs-"Top 5 Expense Management Software Of 2025"

Financial Technology

Top 5 Expense Management Software Of 2025

By TechDogs Editorial Team

TechDogs
Overall Rating

Overview

For many children growing up in the 1980s, 1990s and 2000s, Richie Rich represented more than just a cartoon or a movie story. It represented a wish. A wish that we, too, could be so exuberantly and arrogantly rich that money would never be a problem for anything.

Just imagine having a McDonald’s inside your house. Yep, he was that rich. That was the wish!

We can be pretty sure that Richie Rich didn’t need to keep track of day-to-day expenses for purchases he or his attendants made. He certainly didn’t need special software to aid with it.

His father, on the other hand, certainly would have had the most contemporary and powerful Expense Management Software in place. In fact, it would’ve played an instrumental role across all his businesses to track spending, reduce unnecessary costs, optimize budgets and ensure employee expenses were well recorded and reimbursed in time.   

Real-life businesses also use such tools for similar purposes to ensure every expense aligns with their financial goals, while keeping their operations efficient, profitable and compliant.

This is why we’re bringing you the Top 5 Expense Management Software Of 2025.
TechDogs-"Top 5 Expense Management Software Of 2025"
If you take care of your employees, they will take care of the clients.”

This famous quote by Sir Richard Branson is one that should be taken seriously by all businesses. Any successful company must retain its well-performing employees to maintain consistency in its operations and service delivery.

One key factor to ensure employees remain happy is to pay them on time. Never mess around with their salaries, wages or reimbursements. Especially if they’ve spent money from their pockets to support business initiatives, then ensure they’re not waiting long to be paid back and that the process isn’t strenuous.

On the other hand, it’s important for businesses to be vigilant about fraudulent expense claims and ensure refunds and reimbursements comply with the preset rules and regulations.

This is where Expense Management Software comes into the picture.

It helps businesses simplify and automate the receipt-to-reimbursement process. This software allows them to easily manage travel bookings, provide approvals, streamline reimbursements, automate expense report submissions and track expense claims in real time.

Building up from last year’s Top 5 Expense Management Software Of 2024, let’s explore the Top 5 Expense Management Software Of 2025!
 

What Is Expense Management Software?


Expense Management Software helps businesses streamline the travel and expense claim handling process, from submitting receipts to issuing reimbursements. It automates these tasks, helping businesses control costs, maintain accurate financial records and comply with tax regulations. Furthermore, the software reduces the chances of manual errors in travel and expense claim handling and accelerates the process. This, in turn, boosts employee morale, as well as enhances productivity across the organization.
 

Top 5 Expense Management Software Of 2025 


Businesses use Expense Management Software to simplify, enhance and automate the receipts-to-reimbursement process while adhering to the compliance requirements. However, the ideal set of tools for any specific business may vary based on the features and capabilities offered by them.

So, here are the Top 5 Expense Management Software Of 2025 in random order.
 
Navan (Formerly TripActions) SAP Concur Expensify
Ramp Zoho Expense


Tool 1: Navan (Formerly TripActions)


Navan, formerly known as TripActions until it was rebranded on February 7, 2023, was founded in 2015 and is headquartered in Palo Alto, California. The company operates through 18 global offices and has a workforce of around 2,900 employees serving over 8,000 customers worldwide, including Okta, Lyft and Pinterest. Navan was named a Leader in G2’s Summer 2024 and Fall 2024 report.
 

Why We Chose This Tool


Returning to our list, Navan comes in with an all-in-one travel and expense platform that helps businesses streamline their expense management, from swipe to reconciliation. The platform offers built-in expense policies, real-time visibility, end-to-end expense management and other features that automate and simplify the reimbursement process. It also has travel management capabilities. Navan’s Connect feature allows employees to connect their existing eligible corporate cards (Visa, Mastercard or American Express), eliminating the need to sign up for yet another card program.
 
When it comes to pricing, Navan comes with two primary options—Navan Business and Navan Enterprise. The Navan Business plan is free for companies with up to 200 employees (for the first 5 users), while the Navan Enterprise plan is suitable for large organizations and comes with a customizable quote. Essentially, the platform helps businesses boost employee productivity, maximize savings and reduce stress related to expense management.
 

What Users Like And Dislike


Users appreciate Navan's intuitive interface and robust features for managing business travel and expenses. However, they find the mobile app occasionally slow and the customer support could be more responsive. Overall, users value its comprehensive booking options and ease of tracking expenses, making Navan a solid choice for companies seeking streamlined travel management.
 

Tool 2: SAP Concur


Concur Technologies was founded in 1993 and acquired by multinational software company, SAP SE in 2014 for $8.3 billion. SAP SE was founded in 1972 and is headquartered in Waldorf, Germany. The company has more than 105,000 employees spread across offices in 180 countries. Ranked #32 in CompaniesMarketcap’s most valuable company by market capitalization list, SAP is used by 9 out of 10 Fortune 500 companies.
 

Why We Chose This Tool


Featuring on our list once again, SAP Concur prides itself on its ability to track every expense for businesses. The platform offers a plethora of benefits that allow businesses to speed up back-office processes and employee reimbursement, as well as avoid errors. Its expense automation capabilities help quicken the reviewing, processing, and paying of expense claims, as well as their auditing. Incorporated with a user-friendly interface, SAP Concur enables users to see all their expense data in one place.
 
SAP Concur offers customizable pricing options that can be requested by interested users. However, the company does provide an extensive demo covering the features and capabilities of the platform. These features ensure users can easily enforce and change their spending policies, automatically capture receipts and process reports, leverage powerful analytics and even integrate current financial systems without hassle.
 

What Users Like And Dislike


Users like SAP Concur’s integration capabilities, along with its ability to automate expense reporting and simplify corporate travel management. However, some mention that its user interface feels outdated and navigating through it can be complex. Overall, businesses appreciate the detailed reporting and compliance features of SAP Concur, making it a reliable solution for managing travel and expenses.
 

Tool 3: Expensify


Founded in 2008, Expensify is headquartered in Portland, Oregon. The company operates through more than 8 global offices with over 115 employees. It helps more than 12 million users worldwide with various financial services. Expensify is also a publicly traded company listed on the Nasdaq. It was named a Leader in G2’s Summer 2024 report.
 

Why We Chose This Tool


Once again on our list, Expensify is an all-inclusive expense management platform that can be accessed through its desktop and mobile applications. The platform helps businesses manage expenses, track receipts, reimburse employees, create expense reports and send invoices. It comes with a comprehensive set of features, including spend management, receipt tracking, invoice creator, automated approvals and payments, Expensify corporate cards and virtual cards, expense reporting, a dedicated chat, travel management, personal expense management and local currency reimbursement that is used in over 190 countries. It also offers over 45 integrations.
 
Expensify has two pricing plans. The first, Collect, is ideal for growing organizations and startups that require advanced workflows. This starts at $5 per user per month. The second, Control, is designed for companies with 10–1,000 employees and more. Starting at $9 per user per month, it helps tackle tough processes that include multiple overseeing levels. Both these prices are based on annual subscriptions.
 

What Users Like And Dislike


Users love Expensify's easy-to-use interface and the ability to quickly capture receipts using the mobile app. However, they note that the approval process can be cumbersome and that the system sometimes misclassifies expenses. Overall, businesses appreciate the simplicity and flexibility offered by Expensify, especially for small teams managing expenses efficiently.
 

Tool 4: Ramp


Founded in 2019, Ramp is headquartered in New York City and operates with over 1,000 employees through 3 global offices. The company serves more than 25,000 businesses, including clients such as Discord, Stripe, Shopify, Quora and more. Ramp has been featured in various G2 reports. It has been named a Leader in Small Business and Mid-Market Winter 2024 reports, among others.
 

Why We Chose This Tool


New to our list this year, Ramp offers a robust set of features and capabilities that help businesses close their books fast. The platform enables businesses to pre-build budgets to foster responsible spending and prevent out-of-policy travel spending while guardrails ensure compliance. In addition to enabling employees to submit expenses on the go, the platform enhances the expense management process by improving visibility through centralized data and its AI-powered assistant.
 
Ramp comes with three pricing plans. The first one allows users to get started for free for $0 per user per month. Ramp Plus starts at $15 per user per month (with an alternative pricing plan when billed annually). It also offers a free trial of 30 days. Ramp Enterprise is available with a customized quote on request but includes Ramp’s premium support services.
 

What Users Like And Dislike


Users appreciate Ramp's streamlined expense management and real-time insights that help companies control spending. On the downside, some feel the integration options could be expanded, and the reporting features lack depth. Overall, Ramp is praised for its simplicity and efficiency, particularly for businesses looking to optimize their expense management.
 

Tool 5: Zoho Expense


Zoho Corporation was founded in 1996 and is headquartered in Chennai, India. It has more than 15,000 employees spread across 29 offices worldwide. The company has an impressive portfolio of more than 55 products that serve over 100 million users worldwide, including KPMG, Hyatt, L'Oréal and Suzuki. In 2024, Zoho Corporation was named in G2’s list of Software Companies & Products with the Most Reports, coming in third, just after Microsoft and Google.
 

Why We Chose This Tool


Returning to our list this year, Zoho Expense brings a capable, powerful and feature-rich Expense Management Software that enables simplified travel booking, fast expense reporting and effective cost control. Its capabilities can simplify expense reporting, travel management, spend control, audit and compliance, card management, purchase requests, payments, analytics and more. Furthermore, it fosters exceptional automation, customization and collaboration.
 
Zoho Expense offers users its services through four pricing packages. The first one is absolutely free for up to 3 users and is suitable for small businesses, startups and freelancers. The second, Standard, starts at $4 per user per month for unlimited users. It comes with a 14-day free trial, just like the third pricing plan, Premium, which starts at $7 per user per month. Moreover, organizations with over 100 users can request a customized quote for this tool.
 

What Users Like And Dislike


Users appreciate Zoho Expense's seamless integration with other Zoho products and its ease of use for tracking and submitting expenses. However, they find the mobile app occasionally glitchy, and some features could be more intuitive. Overall, it is favored for its affordability and functionality, making Zoho Expense an ideal choice for businesses already using the Zoho ecosystem.
 

Winding It Up


Expense Management Software helps businesses manage various stages of travel and expense claims, from report submission to reimbursement. It automates approvals and real-time expense tracking, thereby helping firms reduce manual errors, comply with tax rules and improve financial accuracy. This software also helps them control costs, foster financial growth and enhance employee satisfaction.

Below is a comparison of the top tools that we’ve curated for you. Remember, it’s vital to choose a tool that fits your unique requirements. So, pick wisely!

Always remember to visit the vendor's site for the latest information!
 
Navan (Formerly TripActions) SAP Concur Expensify Ramp Zoho Expense
Starting Price Customized Customized $5/user/month $15/user/month $4/user/month
Avg. User Rating 4.7 4.0 4.5 4.8 4.5
Best For SMBs SMBs Enterprises SMBs SMBs
Trial Period Free version Demo 6 weeks 30 days 14 days
Top Customers Datadog, Canva, Heineken Uber, Merck, Asics Pinterest, Xero, GitHub Discord, Quora, Shopify Hyatt, KPMG, L'Oréal

Frequently Asked Questions

What Are The Top 5 Expense Management Software Of 2025?


The top 5 Expense Management Software of 2025 are Navan (formerly TripActions), SAP Concur, Expensify, Ramp, and Zoho Expense. Each of these tools provides businesses with unique features to streamline the expense management process, allowing them to manage travel bookings, automate approvals, and track expenses efficiently.

How Does Expense Management Software Benefit Businesses?


Expense Management Software benefits businesses by automating the process of managing expense claims and reimbursements, reducing manual errors, and ensuring compliance with tax regulations. These tools enhance financial accuracy, control costs, and boost employee satisfaction by simplifying receipt tracking, submission, and reimbursement processes.

What Key Features Should I Look For In An Expense Management Software?


When selecting an Expense Management Software, consider features such as automated expense tracking, real-time reporting, integration capabilities with other financial systems, mobile app functionality for on-the-go access, and compliance tools to meet regulatory requirements. These features help businesses streamline processes, reduce administrative burdens, and maintain accurate financial records.

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Tags:

Financial Technology Expense Management Software Expense Management Reimburse Automated Payment Invoicing Navan TripActions SAP Concur Expensify Ramp Zoho Expense Compliance Integration Travel Reporting Productivity Streamline Employees Claims Visibility Automation

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