
Data Management
Top 5 Electronic Records Management Software Of 2024
By TechDogs Editorial Team

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Overview
Well, here’s the kicker - our minds are stealthy record keepers, archiving every twist, turn and bizarre character encounter from those dreamscapes. It’s like having a mental digital video recorder that captures every surreal moment for playback.
Yet, it’s not just our dreams that are treated as VIPs in our brain’s archives. Businesses give the same significance to their records that step in the form of documents, invoices, reports, etc. Just as our minds meticulously catalog every detail of our dreams, organizations harness the power of Electronic Records Management Software to corral their digital documents.
Whether it's invoices, reports, or top-secret memos about the office cat’s birthday party, Electronic Records Management Software ensures nothing slips through the cracks. Much like our dreams witness a vivid playback upon waking, this software effortlessly retrieves files with a few clicks, bringing structure to the digital chaos. #LaLaLandOfRecordKeeping
With that, we wish you sweet dreams and seamless record-keeping!
Errrrrrr… wait, wait, before you go to sleep, explore this list of the top 5 Electronic Records Management Software of 2024!
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Ah, remember the good old 90s? Those were the days of untangling cassette tapes and hoping the tape deck wouldn't munch on our favorite tunes! Now, as we fondly muse over those nostalgic moments, it's incredible to see how much has changed. Gen-Z might never understand the struggle of flipping tapes or dealing with the dreaded tape-eating monster – after all today we have the concept of playlists!
Speaking of playlists, isn't it amazing how they've revolutionized the way we listen to music? No more endless rewinding or fast-forwarding, just efficient compilations of our favorite genres and artists, right at our fingertips. It's like having our own personal DJ tailored to our tastes!
Well, even businesses need a tool to keep their records, data and files in the handiest way possible. That's where Electronic Records Management Software (ERMS) comes in—the modern-day mixtape maker for businesses. Just like our beloved playlists, ERMS neatly organizes and consolidates crucial information from various sources. It's like having your entire collection of documents and files organized and ready to go whenever you need them. With top-notch security features, your data is as safe as your prized tape collection, guarded from nosy siblings!
Accessing the records with the help of this tool is as simple as hitting "play" and watching magic happen. So, while mixtapes may be a relic of the past, the spirit of keeping crucial things recorded lives on in the digital age with Electronic Records Management Software.
By the way, the mention of the past reminds us of 2023 when we brought you Electronic Records Management Software available on the market. In the same way, let's dive into the top 5 Electronic Records Management Software of 2024 and see which one's hitting all the right notes!
Top 5 Electronic Records Management Software Of 2024
Electronic Records Management Software (ERMS) offers essential features like document indexing, version control and audit trails for seamless organization and retrieval of electronic records. Its security protocols ensure data integrity, while customizable workflows streamline processes. ERMS enhances efficiency, compliance and accessibility, essential in modern digital environments. Let’s look at the top 5 Electronic Records Management Software of 2024! (Just a friendly reminder that the list is in no particular order, so choose wisely.)
ClickUp![]() |
Versatile Suite By Zasio![]() |
FileHold![]() |
Collabspace Continuum By Collabware![]() |
Gimmal Records![]() |
Tool 1: ClickUp
Founded in 2017 and headquartered in sunny San Diego, ClickUp has rapidly emerged as a dynamic force in the realm of productivity tools. Trusted by over 2 million highly efficient teams including industry giants like IBM, Tibco, Fortinet, Booking.com, Spotify and Netflix, ClickUp has garnered recognition for its excellence. The company has been honored with prestigious awards such as the Top 50 – Collaboration and Productivity Products (2024) by G2, while also earning acclaim from platforms like Capterra, Get App and Software Advice.

The fresher on our list, ClickUp is a robust Electronic Records Management Software designed to streamline organization, management and sharing of data across departments. With ClickUp, users can create customizable spaces and folders tailored to different departments or projects, complete with adjustable permissions and roles for each team member. Moreover, ClickUp provides a set of benefits such as custom fields, custom views and dashboards, simplifying data organization, visualization and analysis. This versatility allows users to tailor their data structures and displays to suit their specific needs, making ClickUp an invaluable asset for both data management and collaborative endeavors.
One of ClickUp's standout features is ClickUp Docs, facilitating seamless collaborative document creation and editing within your workspace. Task management is made efficient through features like setting reminders for document reviews and updates, ensuring no detail slips through the cracks.
Feature Ratings:
Ease Of Use: ⭐⭐⭐⭐
Value For Money: ⭐⭐⭐
Startup Friendly: ⭐⭐⭐⭐
Enterprise Friendly: ⭐⭐⭐⭐
Customer Support: ⭐⭐⭐⭐⭐
Tool 2: Zasio Versatile Suite
Established in 1987 in Boise, Idaho, Zasio has emerged as a pioneer in delivering agile and innovative technology solutions along with top-notch consulting services. Over the years, it has garnered recognition for its exemplary contribution to information governance, earning the trust of esteemed clients, including half of the top 20 Fortune 500 companies such as Navistar, Papa John's Pizza and Universal Music Group. Talking about achievements, Zasio has also achieved SOC 2, Type 2 Certification. Not to forget, with a global search footprint spanning 140 countries and a vast database encompassing over 132,000 US domestic and international records retention, Zasio offers unparalleled efficiency.

Zasio Versatile Suite is a veteran on our list appearing for the second consecutive year. It's the ultimate Electronic Records Management Software tailored to your needs. Zasio Versatile Suite helps you seamlessly manage electronic records, track box locations across multiple countries and develop global retention schedules with ease. You can start with retention scheduling and effortlessly integrate electronic records as your requirements evolve, without the hassle of implementing a new solution.
What's more? Well, enjoy unparalleled versatility as you manage files across various platforms including network file shares, SharePoint, Dropbox, Google Drive and Microsoft OneDrive. With its adaptable architecture, Zasio Versatile Suite extends to other repositories like databases, accommodating additional integrations seamlessly. Legal departments benefit from its unique feature, instantly showcasing the legal drivers for any record, electronic or physical. Crafted from the ground up, it combines the best designs into one cohesive solution for enterprise-grade record-keeping.
Feature Ratings:
Ease Of Use: ⭐⭐⭐⭐
Value For Money: ⭐⭐⭐⭐
Startup Friendly: ⭐⭐⭐
Enterprise Friendly: ⭐⭐⭐⭐⭐
Customer Support: ⭐⭐⭐⭐
Tool 3: FileHold
Founded in 2005, FileHold has emerged as a prominent player in the realm of records management
solutions. Headquartered in Columbia, it has garnered numerous accolades for its innovative approach to simplifying document management. You know what? FileHold is crowned with the Gold level partner achievement, the highest level of partnership provided by Microsoft. Besides, prestigious names such as Smart Soft, Adobe Acrobat Sign, Charta Porta have partnered with FileHold!

FileHold is a newbie on our list that ensures seamless navigation through diverse document types of credit goes to its secure storage capabilities and intuitive interface, FileHold. It’s a robust document management tool to manage your records designed to streamline the complexities of record-keeping. For businesses prioritizing data security, FileHold emerges as a compelling choice, providing users with easy-to-use tools to organize and safeguard their records while ensuring compliance with regulatory standards.
Among its standout features, FileHold boasts enterprise-grade document and record management, empowering users with advanced scanning and imaging capabilities. Furthermore, its integrated features of workflow automation tools facilitate process optimization, while role-based access control enhances security measures. Whether managing electronic documents or records, FileHold offers comprehensive solutions, including archiving and disposition functionalities to meet diverse organizational requirements.
Feature Ratings:
Ease Of Use: ⭐⭐⭐
Value For Money: ⭐⭐⭐⭐
Startup Friendly: ⭐⭐⭐⭐⭐
Enterprise Friendly: ⭐⭐⭐⭐
Customer Support: ⭐⭐⭐⭐
Tool 4: Collabspace Continuum
Introducing Collabware, a pioneering company established in 2010 by Graham Sibley, renowned for its expertise in managing large enterprise records management projects. Collabware stands tall among leading organizations, celebrated for its innovative solutions and significant contributions to the Microsoft SharePoint & Office 365 ecosystem. With an illustrious clientele including the National Gallery of Canada, Liquor Distribution Branch, Pro Vita Care Management, and the City of Cold Lake, Collabware has solidified its position as a trusted partner in efficient information management.

Enter Collabspace Continuum, Collabware’s flagship Electronic Records Management Software, making waves for the second consecutive year on our list. This transformative tool imbues SharePoint with intelligence, streamlining recording and management processes for enterprises and governments. Beyond enhancing operational efficiency, Collabspace Continuum ensures compliance with legislative and regulatory records management standards, empowering organizations to navigate complex requirements effortlessly.
What sets Collabspace Continuum apart are its unparalleled features, such as automated record classification and retention within SharePoint, eliminating manual efforts and enhancing productivity. Moreover, it offers versatile support for records center storage and visual workflows, simplifying the lifecycle management of SharePoint items, documents and sets. With precision metadata search capabilities, vital information is retrieved swiftly, revolutionizing data accessibility.
Feature Ratings:
Ease Of Use: ⭐⭐⭐⭐
Value For Money: ⭐⭐⭐
Startup Friendly: ⭐⭐⭐⭐
Enterprise Friendly: ⭐⭐⭐⭐
Customer Support: ⭐⭐⭐⭐⭐
Tool 5: Gimmal Records
Founded in 2002 and headquartered in Houston, Texas, Gimmal has garnered numerous accolades for its comprehensive records management solutions. Gimmal is the only end-to-end information governance platform on the market that has earned 9001 certifications across all levels of its tools and platforms touching ISO’s highest standards for top-quality management principles.

Gimmal Records is a debutant on our list that seamlessly integrates with various content repositories, enabling organizations to automate tasks traditionally handled manually by records managers. From classifying content to facilitating reviews and executing disposition, the tool streamlines the entire records management process. By consistently applying retention and disposition policies in an automated manner, Gimmal Records relieves end-users of the cumbersome burden of records management.
Key features of Gimmal Records include its ability to cater to the needs of record managers responsible for adherence to policy, defensible disposition of obsolete content and corporate file plan management. Moreover, it serves as a vital asset for CISOs seeking compliance with evolving regulations and for CIOs and IT Managers tasked with overseeing retention policies across enterprise content. Pretty cool, right?
Feature Ratings:
Ease Of Use: ⭐⭐⭐⭐
Value For Money: ⭐⭐⭐⭐
Startup Friendly: ⭐⭐⭐
Enterprise Friendly: ⭐⭐⭐⭐
Customer Support: ⭐⭐⭐⭐⭐
It’s A Wrap!
Electronic Records Management Software (ERMS) stands as a pivotal solution in the contemporary digital landscape, offering unparalleled efficiency, security and compliance in handling vast volumes of electronic records. Its ability to streamline document retrieval, ensure data integrity and facilitate regulatory adherence underscores its indispensable role across industries. ERMS not only optimizes organizational workflows but also mitigates risks associated with information mismanagement.
As businesses increasingly transition towards digital ecosystems, investing in robust ERMS becomes imperative for fostering operational agility and enhancing overall productivity. Hope this list helps you in choosing the best tool for your record management!
Frequently Asked Questions
What Are The Top 5 Electronic Records Management Software (ERMS) Of 2024 And Their Key Features?
The top 5 Electronic Records Management Software of 2024 include ClickUp, Zasio Versatile Suite, FileHold, Collabspace Continuum and Gimmal Records. Each software offers unique features tailored to streamline electronic records management processes. ClickUp provides customizable spaces and folders with adjustable permissions, while Zasio Versatile Suite offers advanced search capabilities and data privacy features. FileHold emphasizes enterprise-grade document management and workflow automation, while Collabspace Continuum excels in comprehensive record lifecycle management and report generation. Gimmal Records integrates seamlessly with Microsoft 365 and automates tasks such as content classification and disposition, making it a valuable asset for compliance and policy management.
How Do These Electronic Records Management Software (ERMS) Solutions Cater To Different Types Of Organizations?
These ERMS cater to a wide range of organizations, from startups to large enterprises, by offering scalability, flexibility and diverse feature sets. Startups benefit from user-friendly interfaces, cost-effective pricing models and essential features to kickstart their record management initiatives. Meanwhile, enterprise-level organizations require robust security measures, advanced customization options and seamless integration with existing infrastructure, all of which are provided by these tools.
What Sets Gimmal Records Apart In Managing Retention And Disposition Policies?
Gimmal Records specializes in managing content stored within Microsoft 365 and other repositories, offering an integrated approach to managing retention and disposition policies through a unified file plan. Its powerful tool seamlessly integrates with various content repositories, automating tasks traditionally handled manually by records managers. Gimmal Records relieves end-users of the cumbersome burden of records management by consistently applying retention and disposition policies in an automated manner, catering to the needs of record managers, CISOs, CIOs and IT Managers alike.
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