A Guide To Computerized Maintenance Management System

Do you know, in 2017, 78% of companies who manage their assets using CMMS were reported to see improving equipment life? This is all because companies were in trouble facing issues related to maintenance management.

Are you tired of spending endless hours manually handling maintenance tasks while being buried under paperwork? Let’s face it, there are several problems companies face that revolve around maintenance management systems. There can be budget issues, unscheduled changes, damage in processes and more.

Bid chaotic facility management adieu and welcome the future of efficient facility management. Here comes the Computerized Maintenance Management System (CMMS).

CMMS is a revolutionary tool for companies that are dependent on physical infrastructure by acting as a one-stop shop for all of your maintenance requirements. With CMMS, you can get rid of inefficiencies. With one simple solution, you can improve asset performance, save time and money and free your team from paperwork.

It's time to realize your maintenance operations' full potential!

Let’s read about it in detail.
   

What Is A Computerized Maintenance Management System?

Have you ever been in a situation where you need a specific tool in the workplace and suddenly you realize ‘We don’t have it anymore’ or ‘Someone already has it’? Such situations often take place when you don't have a fine maintenance management system.

A Computerized Maintenance Management System (CMMS) is software that collects and organizes information regarding maintenance chores. It assists businesses in keeping track of their equipment, such as vehicles, machinery, buildings and other vital assets.

CMMS has been providing support to various industries and some of them vary from oil and gas, manufacturing, construction, transportation, power production and what not.

Well, this is not about being a little high maintenance, if you know what it means.

CMMS has been a helping hand to many industries but when did it first come into function?
 

Where Did Computerized Maintenance Management System Come From?

The beginnings of Computerized Maintenance Management Systems (CMMS) may be traced back to Alexander Hamilton's innovative ideals, which created the groundwork for the "American System" by emphasizing manufacturing, technology and innovation.

There have been four major industrial revolutions over the years, each distinguished by substantial technological developments.
 

• The first industrial revolution replaced human labor with steam and water-powered mechanization.

• Electricity and mass production were introduced during the second revolution, revolutionizing manufacturing on a bigger scale.

• Robots, computers and automation proliferated throughout the third revolution, modernizing factories.

• We are currently in the midst of the fourth industrial revolution, which is merging smart technology, the Internet of Things (IoT) and artificial intelligence (AI) to develop game-changing advancements.

Along with these industrial revolutions, CMMS has progressed. It all started with punch cards in the 1960s and has since advanced to cloud-based solutions. CMMS has always been focused on asset management, work orders, parts and procurement. CMMS has also evolved throughout time, integrating sophisticated features such as reporting/ analytics, mobile capabilities and the modeling of best practices like Six Sigma and total productive maintenance.

The journey of CMMS from its inception to its current state is a testament to the constant pursuit of innovation and the desire to improve maintenance operations. However, that only counts when you have full knowledge of its features.
 

What Are The Features Of A Computerized Maintenance Management System?

There are a bunch of features that make CMMS an outstanding addition to your maintenance system. Have a glance at some of it.
 

• Reusable Task Templates

  Use reusable templates to streamline work orders. Share knowledge, empower technicians and avoid breakdowns. Your hidden efficiency enhancer is CMMS software.

• Track Every Order

  Take control of your maintenance management. Monitor progress, assure flawless execution and unearth unexpected insights. With real-time visibility, you can become a maintenance master.

• Share Data With The Team

  Develop data-driven decisions. Provide maintenance insights to management. Uncover important statistics and motivate continual growth.

• Produce Equipment Reports

  This is proactive maintenance at its best. Identify and conquer problematic equipment quickly. Save time and resources while maintaining a robust system.

• Quick Access To Work Orders

  Provide technicians with easy access to work orders. CMMS for desktop or mobile, web-based or mobile. No more chasing—simplified communication for increased productivity.

 
We talked about the future but now let’s see what types of CMMS come in.
 

What Are The Types Of Computerized Maintenance Management Systems?

Here are the types of Computerized Maintenance Management Systems:
 

• Web-based CMMS (Sometimes Referred to as Cloud-based CMMS)

  Consider a seamless experience in which your database lives on the vendor's server and is accessible via the web. As the provider handles hosting, security and upgrades, you can say goodbye to IT worries. The most recent and up-to-date version is always available. Web-based CMMS is simple to use due to its ease of setup, scalability and management. Security is provided. Automatic updates. Join the subscription club to have access to a world of convenience.

• On-Premise CMMS

  On-premise CMMS is a reliable ally for those seeking control. It is hosted on your own server and is only accessible within your network. You make all of the decisions, from equipment selection to execution and beyond. But be prepared to carry the burden—IT infrastructure, network configuration, upgrades, security patches, backups—it's all your job. Costs for licenses, integration and support can all mount up. Upgrades? Buckle up for a wild journey.

Why Do We Need a Computerized Maintenance Management System?

Creating work orders is a breeze when you have a CMMS on your side. However, that's not all, this also got your maintenance team's well-being in mind.

Think about it, how about including checklists, material safety data sheets, safety procedures and even the appropriate personal protective equipment (PPE)? You can now verify that your professionals are performing their duties securely and without risk, just like superheroes in action.
 
There will be no more guessing games or clumsy attempts. Accept the power of CMMS to organize your maintenance activities. It's time to unleash the joy and efficiency that come with well-organized work orders and a safety-first mentality. Why not turn maintenance management into an exciting adventure, one task at a time?
 

How Computerized Maintenance Management System Is Good For Your Business? (Benefits)

There’s absolutely nothing wrong with making systems automatic at the workplace however some may doubt having this advancement in maintenance management. So, here are the benefits that you would enjoy with this.
 

• Simple Maintenance

  CMMS provides a 24/7 work request platform that streamlines project prioritization and work order creation. Say hello to simple maintenance management and speedy response times.

• Safe Work

  CMMS ensures the safety of equipment, organizes work permits and safety procedures and ensures compliance. Increase worker safety while lowering hazards.

• Proactive Maintenance

  With CMMS, you can acquire useful data and forecast maintenance needs. Say goodbye to unplanned downtime and confront problems head-on.

• Consistent Operation

  Preventive maintenance is scheduled using CMMS, assuring timely upkeep and the availability of critical resources. With CMMS, there will be no unplanned downtime and just consistent operational flow.

• Efficient Functions

  CMMS-enabled effective maintenance practices result in fewer breakdowns, longer equipment lifespan and lower repair costs. Profit from cost reductions while improving equipment performance.

• Streamlined Management

  CMMS simply controls inventory prices, streamlines compliance audits and centralizes important maintenance records. Stay organized and improve operating efficiency.

Benefits and all are good but would CMMS be evolving in the coming times? Let’s predict the future of CMMS.
 

What Is The Future Of Computerized Maintenance Management Systems?

The future of computerized maintenance management systems (CMMS) lies in leveraging asset performance management and incorporating modern technologies such as artificial intelligence (AI), Industry 4.0 and the Internet of Things (IoT). CMMS, in conjunction with Enterprise Asset Management (EAM), enables proactive maintenance scheduling and real-time asset performance tracking to prevent probable faults and breakdowns.

CMMS software may automate time-consuming operations, improve maintenance planning and reduce uncertainty for maintenance teams by using intelligent technology. With the rise of IoT and Industry 4.0, smart, linked equipment can monitor itself and offer real-time data, helping managers to avoid unforeseen breakdowns and optimize maintenance procedures. The incorporation of AI and IoT in CMMS is an important future trend in commercial asset management.
 

To Sum Up

So, here we are with all the super qualities of CMMS that will make your maintenance management trouble-free. No more budget woes, process hiccups and unexpected changes just smooth work that keeps things on track. That’s why CMMS would be a great addition to your system.